You’ve drafted your business plan, kicked off your small business, and you are ready to change the world!

One minute you are excited, the next you find yourself thinking: ‘I must have been crazy to think this could work!’

Welcome to owning a small business. Because we know how overwhelming it can be at times, we’ve compiled this list of handy and affordable (or even free) tools you could use to help ease admin and to put systems in place to help run your business.

Staying on top of invoicing and taxes

Have you ever seen the list of documents and paperwork your accountant requires to complete your tax submission for SARS?

You would think the world would’ve come up with a better way to track spend by now, than a little white paper that fades away to an illegible mass of smudged blank ink by the time you need to capture it. Well, here’s some good news:

Wave Accounting is an invoicing platform that connects with your bank accounts and it can also capture your receipts electronically. Best of all? It’s completely free. You can also invite your accountant to log in and do what needs doing during tax season.

It also offers two free apps on the Google Play and Apple App stores:

Easy invoicing on the go for freelancers, consultants, contractors and small business owners. Say goodbye to that wallet, purse, or shoebox full of receipts with this companion app that syncs with your online Wave account for free.


Keeping a monthly budget is key to ensure you have more money than month.

There are many great on-the-go budgeting apps to keep track of your monthly expenses. Try 1Money – an expense tracker, money manager and budgeting tool. Available on Google Play.



Other than being the world’s most powerful search engine, Google also offers some pretty awesome tools, all accessible by clicking on the menu icon of your logged in Google account:

Google Docs

Google Docs is an online word processing tool that is part of the Google Suite of office apps. It is a free platform that can sync and work with other Google apps such as Drive, Sheets and Gmail.


The web-based word processor gives you dynamic editing and styling tools as well as smart formatting. It offers premade templates such as resume and application letters for quick document creation. You can access the platform online and offline, get an autosave function, and do collaborative work with your team like editing simultaneously on a document.

Google Maps

If you use Google Maps and have certain allowances running on your settings (location history needs to be activated), you can use it to assist with your logbook admin every month. From your Google menu, go to Maps, click on the menu icon, and the select Your timeline. Here you can choose a date (or dates) to view locations you have driven to, as well as the distances you travelled.


Google My Business

Google My Business is a free and easy-to-use tool for businesses and organisations to manage their online presence across Google, including Search and Maps. By verifying and editing your business information, you can both help customers find you and tell them the story of your business.

 Financial Planning

Springpoint Finance (FSP No. 43870) is a national independent brokerage, specialising in tailormade long-term insurance and wealth management.


Our unique online tool, Verifi will pull a free comprehensive report that will give you an immediate and up-to-date overview of your existing life insurance and investment policies.


Should you wish to receive any further financial planning or advice for your small business, our financial planners will be in contact with a head start on your existing financial portfolio, ensuring we stay true to our promise of being:



Learn more by visiting Verifi in Afrikaans or English.

Also be sure to like and follow Springpoint Finance and Verifi on Facebook for regular updates and latest news.


The information contained in this article is of a general nature and intended as a guide only. It is not a sponsored post (we do not get any type of compensation for mentioning these platforms and tools).

In addition, the article is neither to be construed as financial advice nor to be regarded as a definitive analysis of any financial, legal or other issue. We recommend you consult a financial planner/advisor to take into account your particular investment objectives, financial situation and individual needs.